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PRIMR25 Poster Presentation Program

The call for PRIMR25 Poster Abstracts is now closed. Decisions will be sent via email by June 9, 2025. Our Late-breaking Submission Period will open on May 16, 2025 and close on June 16, 2025. More information on that program is below.  

The presentation of posters at the PRIM&R Annual Conference promotes interdisciplinary sharing and collaboration, and facilitates the exchange of ideas, information, and practical strategies for the many challenges faced by research professionals. 

Late-Breaking Poster Abstract Submissions

For those individuals who did not have data ready to submit an abstract during the initial submission period, we encourage you to submit a poster abstract during our late-breaking submissions period between May 16 and June 16, 2025. Please note the following about late-breaking abstracts:

• Abstracts must be submitted to the online submission form by June 16, 2025, at 11:59 PM ET.
• Late-breaking abstracts will not be considered for oral presentation or the Pillars of PRIM&R Outstanding Poster Award (see below); they will only be considered for on-site/online poster gallery.
• Decisions for late-breaking abstracts will be sent by July 25, 2025.

Poster Abstract Categories and Submission Format

Poster abstracts should be based upon an innovative program related to the successful work of research oversight and compliance programs, or empirical research on or conceptual analyses of topics or questions relevant:

• Human subjects research protections only
• Animal care and use/animal welfare only
• “Crossover” topics in research ethics and oversight (e.g., topics that would be of interest to anyone working in the field regardless what subject area you work in, and that are on shared oversight challenges; emerging trends and technologies; challenges to trustworthiness and ethics)

Below is information on each poster category and the submission requirements. Abstracts must include information in each section to be considered.

Programmatic Abstracts (550 words or less)
Programmatic abstracts describe impactful and innovative approaches to the management and operation of HRPPs/IRBs, IACUCs/ACUs, IBCs, research integrity programs, and/or conflict of interest offices, and include analysis of such programmatic endeavors, and directions for the future. Programmatic submissions must include these five sections:

• Background: Description of a problem/issue the program is intended to address. (50 words or less)
• Program Description: Description of the program being implemented and the methods used to assess the whether the program achieved its goals. (150 words or less)
• Program Assessment: What did the institution observe about the program implementation (i.e., did it work, did new issues arise, etc.)? The committee looks for an evaluation of the program's function. If data will not be available by the submission deadline, see section below on late-breaking submissions. (175 words or less)
• Limitations: Limitations of the program (i.e., What factors impacted your ability to make correct conclusions in this project (the internal validity))? Please note that whether the conclusions can be applied to populations outside your program are not considered study limitations. (75 words or less)
• Discussion: Suggestions for future usage at the author's home institution and/or how the program could be implemented at other sites. Please make clear why this program is relevant and important for other institutions to adopt. (100 words or less)

Empirical Abstracts (550 words or less)
Empirical abstracts describe empirical studies related to research ethics, including research on policies, practices, and concepts in human subjects research, animal care and use,  or on “crossover topics” that span the research program including shared oversight challenges, emerging trends and technologies, and/or challenges to trustworthiness and ethics. These abstracts include a description of the research,  data collection and conclusions drawn from the data analysis, and directions for future work. Empirical submissions must include these five sections:

• Background: A statement on the background conditions that spurred the research and the research questions. (50 words or less)
• Methods: A description of the research, analytic methods used, sample size (and justification), etc. (175 words or less)
• Results: Results of the research (data), including any baseline measures and outcomes. If data will not be available by the deadline date, see section below on late-breaking submissions. (150 words or less)
• Limitations: Limitations of the study (i.e., What factors may have impacted your ability to make correct conclusions in this study (the internal validity))? Please note that whether the conclusions can be applied to populations outside that which you intended to study are not considered study limitations. (75 words or less)
• Discussion: Conclusions drawn from the data provided, and directions for the future. (100 words or less)

Conceptual Analysis Abstracts (550 words or less)
Conceptual analysis abstracts describe normative theses or conceptual analyses that address an ethical, policy, or practical problem in research ethics, and identify directions for future theoretical or practical work. Conceptual analysis submissions must include these five sections:

• Background: A statement of the conceptual/ethical/policy/practical problem or question being addressed, and the thesis of your abstract. Specify whether you are answering a prescriptive question (e.g., questions regarding what ought to be and whether actions are permissible or obligatory) or a descriptive question (e.g., questions regarding the characteristics of population, behaviors, attitudes, or policies). (50 words or less)
• Methods: An explanation of the research methods used. (75 words or less)
• Conclusion: Conclusion of your argument or conceptual analysis (e.g., are you clarifying distinctions, organizing concepts, or making a proposal or recommendation?). If data will not be available by the deadline date, see section below on late-breaking submissions. (250 words or less)
• Limitations: Limitations of the argument/analysis (i.e., potential counterarguments and points not considered. What are the factors that may have impacted your ability to make correct conclusions in this project (the internal validity))? Please note that whether or not the conclusions can be applied to populations outside that which you intended to study are not considered study limitations.)  (75 words or less)
• Discussion: Conclusions drawn from conceptual analysis, and directions for future work. (100 words or less)

Submission Guidelines and Terms of Agreement

• Abstracts must be prepared following the guidelines above. Please note that PRIM&R may reassign the content area of an abstract if we feel it fits better in a different category.
• Abstracts must be prepared for blind review (i.e., remove all identifying information of the author, institution, etc.).
• Abstracts must be error-free; abstract text will be published as is. PRIM&R reserves the right to adapt the titles or body of poster abstracts to ensure adherence to the organization’s internal style manual for the purposes of featuring the content in marketing materials produced by the organization.
• Posters accepted into the program receive: 
  --In-person display of poster in the Exhibit Hall starting on November 6 at 4:30 PM through November 8 at 5:00 PM (times are subject to change). Time will be dedicated on the agenda for authors to answer questions from in-person attendees. Authors must be present for at least one of the timeslots and posters must be on display the entire time.
  --Virtual display of poster on the conference online platform and app. This includes full text of the abstract, a PDF of the poster, a 10-minute recorded talk about the poster, and the ability for the author to answer questions from attendees via the platform/app.
  --Select poster authors will be asked to give a formal presentation on their poster at the in-person conference(~15-20-minute talks). Information on this opportunity will be included in the acceptance letter and is reserved for outstanding work. If an author is not planning to attend in person, they will need to decline this invitation. Late-breaking abstracts will not be considered for this opportunity.
• One author or co-author must register for and attend PRIMR25, either virtually or in person, to present the poster. At this time, PRIM&R is planning for an in-person conference with a limited virtual component. PRIM&R is unable to waive conference registration fees for poster presenters. A limited number of fee waivers will be available for those who require financial assistance.
• Posters and recorded presentations will be featured on PRIM&R’s conference website, and may be used for other promotional purposes. Abstract authors acknowledge that PRIM&R bears no further obligation to obtain permission for the purposes indicated and grant this release voluntarily and with no compensation or inducement.

Pillars of PRIM&R Outstanding Poster Award

The Pillars of PRIM&R Outstanding Poster Award recognizes outstanding projects designed to improve HRPPs or animal care and use oversight programs through better education, tools, procedures, practices, or which contribute to empirical research or scholarship in the research ethics field. Each year, one abstract will be selected from the Poster Abstract Program to be designated as the "Pillars of PRIM&R Outstanding Poster Award Recipient."

The award includes complimentary conference registration,  two nights hotel accommodations for the lead poster author, and a one-year complimentary PRIM&R membership.

Any poster abstract submitted to the first round of the PRIMR23 Poster Program will automatically be considered for the Pillars of PRIM&R Outstanding Poster Award. The winning abstract will be selected by the conference Poster Abstract Committee.

Learn more about the Pillars of PRIM&R.

Questions?

Review our Frequently Asked Questions document. 
 Contact us with additional questions.